Privacy & Data Protection Policy

2 Notches Higher – Youth Music Workshop Program

Effective Date: 07/07/2025

We are committed to protecting your personal information and respecting your privacy. This policy outlines how we collect, use, store, and protect data related to participants, parents/guardians, and visitors to our website or workshop.

1. What Data We Collect

When you register or interact with our program, we may collect the following information:

From Parents/Guardians:

Full name and contact details
Emergency contact numbers
Medical or accessibility information (as needed)
Media consent (photos/videos)

From Young Participants:

Full name, age, school year
Creative work (lyrics, recordings, DJ sets, etc.)
Optional feedback or testimonials

From Website Visitors (optional):

Email address if submitting a contact form
IP address, browser data (via cookies – see below)

2. How We Use Your Data

We use the information provided to:

Register participants for the workshop
Contact parents/guardians in emergencies
Ensure the safety, wellbeing, and inclusion of all participants
Share event details, schedules, or updates
Showcase participant work (with permission)
Apply for funding or promote the program (only with consent)

We do not sell, share, or use your data for third-party marketing.

3. Media & Consent

Photos, videos, and audio recordings may be taken during workshops for documentation and promotional use (e.g. website, social media, or funding reports). This is only done with prior written consent from parents or guardians.

4. Data Storage & Security

All data is stored securely, either digitally (with password protection) or in locked physical files.
Only authorised staff have access to participant data.
Data is retained only for as long as necessary for program delivery, safeguarding, or reporting purposes.

5. Your Rights

Under the UK GDPR, you have the right to:

Access the data we hold about you or your child
Request corrections or updates
Withdraw consent at any time
Ask for your data to be deleted (where applicable)

To exercise any of these rights, contact us using the details below.

6. Cookies (Website Only)

Our website may use cookies to improve your browsing experience. You can disable cookies at any time through your browser settings.

7. Contact Us

If you have any questions about this policy or how your data is handled, please get in touch:

📧 Twonotcheshigher@gmail.com
📞 07940503577

8. Policy Updates

This policy may be updated occasionally to reflect changes in regulations or program delivery. Please check this page for the latest version.